The privacy policy of Archive-IT

Purpose and basis of personal data

The purpose of the processing is:

• To be able to inform you in the way you have indicated in the contact forms;
• To respond to your contact request via our website (basic permission);
• With your consent, to inform you about new developments, new services, special offers or promotions (basic consent);
• To communicate with you about our services/products, quotes and (current) projects (based on execution of an agreement);
• To invoice the services provided (based on execution of an agreement).

The justification for this processing is:

• Based on consent (GDPR );
• Necessary for the execution of an agreement (GDPR).

Personal data and third parties

We will not sell your personal data to third parties. If your data is made available to third parties, this will only be done:

• For the execution of an agreement (delivery of services and/or products). These third parties may only use the data for the execution of the agreement. Archive-IT guarantees that personal data that it manages itself or has processed by a third party are appropriately secured in a technical and organisational manner;
• To comply with a legal obligation to the competent authority.

Archive-IT’s employees and third parties engaged by Archive-IT are contractually obliged to respect the confidentiality of personal data and to comply with the relevant legislation.

Your rights

The following rights apply to a direct relationship between the data subject and Archive-IT. We will never directly provide information about personal data of our customers (party responsible for the information) who allow us to manage/digitise their files. For this purpose, we will always refer to the party responsible for the information.

Your rights:

• Right to access. Right to access means that we will let you know upon request what personal data we process about you.
• Right to rectification. The right to rectification means that if the personal data is incorrect, we will correct it at your request. Incidentally, you can make this change yourself via our self-service in our newsletters.
• Right to removal. Although we do not collect more personal data than is necessary for the purpose, you have the right to have that information removed. This means that if, in view of the purpose of the processing, we still process too much or too little or irrelevant personal data and you cannot delete the data yourself, you can ask us to delete it.

Cookie policy

Archive-IT may use cookies and other similar technologies when offering its electronic services. Archive-IT uses these technologies to improve the customer experience and to personalise advertising.

A cookie is a file that is stored on the computer’s hard disk. Cookies are used to keep track of what preferences the visitor has set for a particular service. In addition, cookies can be used to prevent the visitor of the website from seeing a certain advertisement too often, or to register how often an advertisement is shown. Cookies cannot damage the computer or files on the computer. If you do not accept our use of cookies, you can disable this functionality in your internet browser at any time.

Archive-IT uses “first-party cookies” which Archive-IT itself places and “third-party cookies” which third parties place on our website. Some cookies are technical in nature. These cookies are necessary for the proper functioning of Archive-IT’s services. These are called “functional cookies”. Archive-IT also uses analytical cookies to obtain information about the quality and/or effectiveness of the website.

Archive-IT sometimes uses “tracking cookies”. These cookies are placed by a third party. This party also does the tracking.

Questions/comments/complaints

To make use of the above mentioned rights, and for questions and complaints regarding the Archive-IT Privacy Policy, please e-mail our Privacy Officer at privacy-officer@archive-it.nl, who can also be reached on +31 77 750 11 00. We will respond to your request within one month. We will let you know if there are any consequences of complying with your request (e.g. that we are no longer able to provide the service in accordance with agreements). If we believe that we have good reason to refuse your request, we will inform you in our response, stating the reasons.

Finally, we would like to inform you that if you believe that our processing of your personal data violates the law, we would like to know. We will then work with you to find a solution to your objections. If we still cannot find a solution, you can submit a complaint to the Personal Data Authority. In addition, you can contact our Data Protection Officer Mr Drs A. (Alex) E. Klaassen directly by sending an e-mail to alex.klaassen@newdayriskservices.nl. Drs A. (Alex) E. Klaassen is Managing Partner at NewDay IT Risk & Assurance Services. Drs A. (Alex) E. Klaassen is registered with the Personal Data Authority on behalf of Archive-IT under registration number FG003942.