The legal sector is a sector in which a lot of paper is used. In the legal profession, paper is mainly used to create files and provide evidence, while in the world of notaries, notarial deeds are still delivered on paper. These actions take a lot of time and are characterized as quite inefficient, especially because we know there is another way! Due to developments in the sector, it is now possible to supply files digitally and also to digitise deeds. In order to carry out such a process, you need a reliable party who can digitise the files for you under the safest and most accurate conditions. Here, Archive-IT can make the difference for you.
Legal and notarial
Digital archiving
Information plays an important role in legal practices. Case files contain documents full of privacy-sensitive information about clients. Optimal document management is very valuable in this sector. The right person should have access to the necessary information at the right time. Working efficiently takes on a new dimension when the transition to digital working environments is made with our innovative system: AIR. The advantages of AIR are clear: information is easier to share, information can be used independently of time and place, and authorisations can be better organised. All assured of the highest achievable safety standards, because this kind of information should never be on the streets, should it?
Advantages of digital archiving
- Scanning on Demand creates a cost-efficient solution for files that are not frequently consulted.
- Efficient and efficient working and exchanging files is no longer a problem with Archive-IT’s software solutions.
- Secure your files by securely storing them externally. In this way, you comply with the statutory, mandatory retention periods and you can always go back to the past, without your own archive overflowing.
- AIR, the software solution of Archive-IT, enables you to store (digital) file formats and even file formats such as photos, videos and audio recordings in the cloud.
Digitisation
In the legal profession, it is essential to work in a safe manner because of the amount of privacy-sensitive information. When all files are kept in paper form, there is always a chance that information will be lost. Think of the loss of a file, but also theft, fire or water damage. Digitising your archive ensures that you can keep all information safe and also work more efficiently.
Physical archiving
Many law firms or civil-law notaries still have a large part of old archives that are not or hardly consulted anymore. This takes up a lot of space, which is often better used for other purposes. Outsourcing your archive is the solution. Archive-IT offers three forms of physical archive storage, namely: storage at pallet level, storage at file level and condtioned storage. So there is always a suitable solution!
Security
For Archive-IT, it’s important that our customers are taken care of completely. Concerns about security of information are also part of this. That’s why we think it’s important to have the highest achievable security standards both physically and digitally. Some examples of these security standards are our ISO certificates, camera observation systems and a powerful extinguishing gas installation.
Reference
“If you see what Archive-IT is doing to get and keep information security at a high level, you know: for service, quality and care you have to be at Archive-IT.”
Debora Janssen | Legal secretary
| Legal Secretary,
Our customers
