In our rapidly digitizing world, data security is essential, both digital and physical. At Archive-IT, we constantly strive to provide our customers with the highest possible security for their digital and physical documents. In this blog, you can read how we ensure this security and what solutions we offer to ensure that your data is always safe.
Security of the physical archive
Archive-IT continuously strives to ensure the optimal security of the physical archive repository. This commitment is evidenced by various certifications following external audits, such as ISO / NEN. To protect physical documents and files, we take multiple measures, including strict access control with badges, camera surveillance, and effective intrusion prevention systems. Moreover, direct transmission to the fire brigade is guaranteed in case of fire, ensuring the safety of stored files.
Transport
Security starts at the source. When collecting files from customers, Archive-IT ensures that they are placed in special trolleys and transported in sealed trucks to one of our secure premises.
Secure premises
Our premises are purpose-built for storing privacy-sensitive records, with procedures that ensure diligence, security, and efficiency. This means that our facilities are designed with specific measures to provide optimal storage conditions:
Fire protection
The archive rooms are accessible only through a special lock and only to authorized staff. Physical documents are divided into compartments with fire-retardant doors for maximum protection. Furthermore, advanced fire detection systems and a CO2 extinguishing gas system provide further security, ensuring the reliability of files at all times.
Burglary protection
In addition to fire safety, the premises have extensive intrusion prevention systems. Strict access control ensures that only authorized personnel have access to relevant areas. In addition, all locations are equipped with camera surveillance, ensuring that potential threats are quickly spotted.
Temperature
An advanced climate system regulates and monitors relevant climate factors. Think of constant humidity and temperature. This allows paper documents to remain intact for hundreds of years.
Data security in our digital software solutions
Besides physical data security, digital security is also of utmost importance. This is paramount in our in-house developed digital software solutions, such as Virtual Archive and AIR. Our software solutions are not only user-friendly but also designed with a focus on maximum data protection.
In our software solutions, we implement various security measures to protect your data. We use strong passwords and Two Factor Authentication (2FA), which requires users to go through an additional authentication step for access. This makes it much more difficult for unauthorized users to access sensitive information, even if they know the password.
We also offer extensive options for setting user rights in detail. Using logging, all activities within our software systems can be tracked and monitored. Every time a document is opened, modified, or deleted, this is carefully recorded. These logs can be analyzed to detect and investigate unusual or suspicious activities, thereby identifying and addressing potential security issues early on.
Furthermore, we use regular ethical hacking by certified parties. Ethical hackers actively test our systems by conducting controlled attacks to identify any vulnerabilities. This approach allows us to identify and fix security vulnerabilities before malicious actors can take advantage of them. This continuous process ensures that our systems are constantly improved and adapted to the latest threats, allowing us to provide maximum protection for your valuable data.
At Archive-IT, your security is also ensured through strict compliance with AVG legislation. This means that we comply with all data protection and privacy guidelines, ensuring that your data is managed safely and responsibly.
ISO certificates
The fact that Archive-IT has its processes surrounding the security of both physical and digital files optimally in order is evidenced, among other things, by the certifications issued after independent audits. ISO certificates have become an indispensable aspect of Archive-IT.
Archive-IT is certified for three ISO certificates:
- ISO 27001 is a standard for information security
- NEN 7510 is the standard for information security in the healthcare sector
- ISO 9001 is the standard for quality management of processes
In addition to the above certificates, our software AIR conforms to the archiving functionalities of ISO 16175.
The importance of data security is great. Nobody wants privacy-sensitive data to end up in the wrong hands. At Archive-IT, we have carefully optimized our security measures, both for our secure premises where physical documents are stored, and for our advanced software solutions such as Virtual Archive and AIR. This ensures that your data is safe at all times. Would you like to know more about the options available for optimum data security? Contact us here without obligation!
