Digitisation has never been as important as it is now at the time of the current pandemic. Society, businesses and students are suffering the consequences of the COVID-19 virus. Keeping a distance of at least 1.5 metres, working from home or taking online lessons has become the new normal. The disadvantages are often zoomed in, but such a crisis situation also brings with it opportunities and an acceleration of new developments. One of these developments is digitisation. That is why in this blog we take you into account the advantages of digitisation.
Increased productivity
41% of workers are more productive when working from home. This is shown by a survey conducted by Recruitment agency Robert Walters among 553 highly skilled professionals in the Netherlands. 41% of respondents say they get more work done. For 36%, working from home has no impact on productivity. The remaining 23% indicate a decrease in productivity due to working from home.
Digitisation contributes to this increase in productivity. Making digital connections to the work environment, holding meetings remotely and sharing files via the Cloud: it’s impossible to imagine the current work image without it. If you have this in order as a company and have a well-designed, digital working environment, this greatly stimulates working outside office walls and hours. Nevertheless, it can also be very frustrating if this is not in order and you do not have access to a good digital working environment. For many companies there is still profit to be made here and major steps can still be taken. This awareness has only grown in this crisis situation and will continue to grow in the future.
Efficiency
Digitisation not only provides flexible workplaces, but also saves paper, time and money. You need a document from an entire pile of documents or even from an entire archive. This can often lead to a lot of searching. Something that can be avoided through digitisation. All you have to do is enter a keyword and the result will immediately appear on the screen. In addition to searching for documents, documents can also be processed faster in systems, which will improve accessibility for authorised users. In addition, digital documents can be shared more easily and quickly. Because of the time saved, you as an organisation will save a lot of money. Time is money. Not to mention the reduction of, for example, print and paper costs.
Convenience and security
By using digitisation in the right way, employees can work efficiently from home, making documents immediately available to authorised persons. In addition, digitisation ensures a higher level of security, as long as it takes place in a professional manner. Documents are not physically stored, so the risk of theft is minimal. There is no longer any risk of fire destroying the documents and it also minimises the risk of losing documents. Nowadays, digital documents can also be provided with complex encryptions. Encryptions are layers of codes that ensure that documents cannot be hacked and viewed. These digital capabilities allow you to extensively secure things with authorisations. Digital logging is also possible so that it is possible to track exactly who is doing what with the documents at what time. Full AVG proof.
Of course, working digitally depends on the discipline and execution by the employees, as well as the system you use. Quality must always come first. And if you can also achieve cost savings and efficiency gains, then digitisation really works to your advantage. Curious about the possibilities? Please feel free to contact us.
